Job Description

Bring your administrative gifts to serve the mission of the Church. As Senior Administrative Assistant, you will provide essential support to the Chancery, helping ensure its daily operations run smoothly and effectively. Through your work, you will support the Chancery in providing the guidance and resources parish communities need to carry out their sacramental ministry.

Key Responsibilities

• Provide day-to-day administrative support to the Chancellor and Vice Chancellor, including correspondence, mail, records, calls, visitors, and ordering supplies and office equipment.
• Manage calendars and appointments, and coordinate meeting logistics, including materials, facilities, and catering.
• Draft official communications and process documents concerning clergy, consecrated religious, marriages, permissions, and related matters.
• Track ministry agreements, parish entrustments, licenses, and other time-sensitive records.
• Coordinate invoices and payments with vendors and the Finance Office.
• Prepare and update major annual reports.
• Help plan and coordinate special initiatives and events.
• Maintain accurate databases and distribution lists across Salesforce, Flocknote, Outlook, Access, and Excel.

Desired Skills and Experience

Experience, education and training:

• A bachelor's degree and 5 years' experience working in a diocese is preferred, but not required.
• A combination of education and experience which demonstrates the knowledge, skills and abilities to perform the above-described essential functions.

Knowledge, skills and abilities:

• Knowledge of the principles and practices of Catholic ecclesial life and structure, along with knowledge of church organizational and operational procedures.
• Capacity to learn and consistently execute established processes and methods of organization while maintaining an openness to opportunities for improvement.
• Ability to handle multiple projects and priorities effectively.
• Teamwork, service orientation and public relations skills.
• Proficiency with Microsoft Office software and basic skills in visual media and internet tools.
• Strong communication skills in both verbal and written form.
• Ability to establish and maintain effective working relationships with parishes/schools, colleagues, vendors and the general public.

Conditions of Employment

• Active member of a Catholic parish.
• A commitment to and understanding of the mission of the Catholic Church.
• Ability to meet the Archdiocese of Vancouver's Safe Environment policies.
• Willingness to support the mission of the Church by extending the ministry of the Archbishop.

Working Environment

• This is a full-time position. Core office hours are 9:00 AM - 4:30 PM.
• This role is in-office at the John Paul II Pastoral Centre in Vancouver.
• Some evening and weekend work may be required in order to meet the needs of the position.
• Comprehensive group extended health and dental benefits and pension plan offered.
• Hourly range: $28.97 - $33.18