The Roman Catholic Archdiocese of Vancouver is seeking a full-time administrative assistant to support senior leadership by performing designated responsibilities to ensure optimal day to day workflow. The ideal candidate will provide comprehensive administrative support in a professional, courteous and efficient manner while maintaining absolute confidentiality.


  • Manages the Delegate’s calendar and communications;
  • Screens, handles and responds to enquiries and correspondence;
  • Works on special projects as requested;
  • Coordinates Third Party Events;
  • Follows up on tasks, projects and files to ensure progress is on track;
  • Coordinates meetings, including the preparation of agendas, minutes and other relevant material;
  • Conducts research necessary to assist the Delegate;
  • Develops and maintains an electronic and paper record management system;
  • Assists in developing and deploying time management strategies and tools;
  • Assists other offices in administrative tasks;
  • Participates in Committees as directed;
  • Performs other related tasks and projects as requested.

Desired Skills and Experience

  • High level of initiative, judgment and discretion;
  • Excellent command of the English language including writing, editing and proof-reading skills;
  • Organizational skills with the ability to prioritize, multi-task and meet tight deadlines;
  • Strong interpersonal skills;
  • Must be proficient with MS Office Suite in particular Outlook, Word and Excel;
  • Extreme attention to detail;
  • Minimum 3 years previous experience in a highly professional office environment along with relevant education;
  • Compliance with the Safe Environment Policies of the Archdiocese of Vancouver.

Working Environment

  • Office hours are 9:00 a.m. to 4:30 p.m. Occasional evenings and weekend work may be required;
  • 12 to 19-month contract;
  • Opportunity to work in a faith-based team environment;
  • Excellent benefits package including a pension plan;
  • This role would commence near the end of March beginning of April.

Deadline to apply: February 15, 2019

Please submit a résumé and cover letter with “Administrative Assistant” in the subject line to:

Human Resources Office
Roman Catholic Archdiocese of Vancouver

Thank you for your interest; only shortlisted candidates will be contacted.

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